Held on Thursday, 17 April 2025, 7.30pm via Zoom.
Clive Williams (Umpire Coordinator Naenae), Judith Smith (Manawatu), Val Clark (Otaki)
Kevin called for a minutes silence for Graeme Millard, a long term former member of Upper Hutt, who passed away this morning.
Minutes confirmed as true and accurate record, moved Kevin, seconded Graeme. Passed.
In Nil
Out: Nil
Nil.
Brian advised that we are losing money. He has paid all outstanding bills that he has received and has not included interest due for at the end of April, which will be minor. Claire (B) has a small bill to pass on for engraving, and thinks there may be one other. It was agreed last meeting that the AGM be asked to approve an increase of affiliation fees to $5 per member. Brian said the AGM should be warned that further increases would be necessary next year and in following years.
Graeme asked what about increasing entry fees for tournaments? Kevin said no; - the numbers entering tournaments was slowly increasing and we should not discourage entries. These days we are paying more for running of tournaments and coaching, which is increasing costs.
Claire (B) said it is up to clubs to ask her or Graeme is they would like coaching sessions – she and Graeme are happy to travel to the clubs. Kevin moved that the financial report be accepted, Claire (B) seconded. Passed
Graeme said the WPA women’s doubles and triples events were well run and well behaved – no verbal attacks or disputes.
Claire (B) will look at the calendar for the coming year’s tournaments. Kevin will set up a Zoom meeting with her and Graeme after draft dates have been decided upon.
Graeme undertook to update the seeding list. Graeme is having trouble finding suitable days for coaching. He is thinking of making the first two days open to all, and the remainder mainly for players who may represent the WPA.
Upcoming WPA challenge events: Chanticleer Cup 23/24 August, Tri Star provisionally last weekend of November, as in the past.
Clive was not present as he had another appointment. Kevin read Clive’s draft report. Clive will continue as umpire co-ordinator (subject to approval at AGM?) but will have limited time for umpiring for the first part of the season because of personal reasons. Kevin said Clive has done a good job. Claire (B) moved that the umpire’s report be accepted, Bruce seconded. Passed.
The website is progressing well. Claire (B) said the website looks dated and asked the clubs to consult their members to see if anyone can streamline the website.
Recently successfully held Champ of Champion Triples. Open Day coming up to attract new members
No report.
J C challenge on May 17. 47 members, 20 – 24 on a club day. AGM March 27, elected new President and Treasurer, hosted PNZ Clubs Tournament last weekend, very successfully. Carleen Fitzgerald Memorial Open Doubles in 2 weekends, 28 entries so far.
No report.
Memorial Melee well supported. Twenty players attended today, in not good weather. Peter Blake passed away, after playing into his nineties. Have applied for regional grants for shelters and shade cloth. Quiz night end of April, 30 entries
Twenty two members, 2/3 are competition players. Twelve attended the PNZ Clubs Tournament.
Membership 51. 20 – 25 average turnout on good day. Autumn Leaves tournament coming up. Won 12 games in a row in the J C Tournament and still going.
14 – 18 average on club days. May melee and Bastille Day tournament coming up. Derek is the 1st entry in the May melee. In the past Masterton has generally had trouble encouraging members to travel away to tournaments but this is beginning to change with five Masterton players going to the Otaki Easter Melee
Struggling to get members to travel out of Hutt Valley for tournaments. Numbers down on club days. Disappointing 18th place in PNZ Clubs tournament.
Incorporated Societies Act;
Derek has done a great job of proof reading, Constitution is ready to go to AGM.
Hataitai.
Status of Hataitai queried. They have paid WPA affiliation fee but we don’t know about PNZ fees. Kevin will follow up with PNZ.
AGM
AGM to be held at Silverstream on June 14. Kevin will produce a nomination form for the 3 Committee positions plus 3 Coordinating positions (website, umpiring, coaching) to be appointed. The incumbents have all agreed to re-stand, but other nominations are welcome. Incumbents;
Meeting closed 9:08pm
Next meeting AGM 11.00am 14 June 2025 aat Silverstream
WPA secretary. Simon Grant.