Committee Meeting 24 July 2014 - Agenda

Notice of Meeting

WPA Committee Meeting to be held at the Silverstream Pétanque club, 37 Dunns Street, Silverstream. The meeting will start at 7:30 pm.


  1. Welcome and Apologies
  2. Confirmation of the minutes from the meeting held on Thursday, 10 April 2014.
  3. Matters arising
  4. Correspondence
  5. Treasurer's Report
  6. Tournament Subcommittee
  7. Umpires' Report
  8. General Business
    1. Complaints Policy - Kevin
    2. New Sub-committee - Graeme

      That the WPA form a sub-committee to look at what assistance clubs require in running club days and what other logistical support the WPA can gather/offer to assist clubs with publicity and promotion of the sport in the WPA area.

      The reason behind this motion is that we run tournaments and representative programmes that are well received by players wanting this level of pétanque but support for clubs in promoting the sport generally needs to be implemented.

    3. Tournament Review motions (proposed by Graeme Morris).
      1. That the following tournaments be played as part of the WPA programme:
        WPA Singles ChampionshipTwo days
        WPA Doubles ChampionshipTwo days
        WPA Triples ChampionshipTwo days
        WPA Open Triples ChampionshipOne day
        WPA Women's Singles ChampionshipOne day
        WPA Open Senior (over 60) ChampionshipOne day
        Wellington women's doubles tournament non-championshipOne day
        Wellington women's Triples tournament non-championshipOne Day
        WPA Champion of Champion SinglesOne day
        WPA Champion of Champion DoublesOne day
        WPA Champion of Champion TriplesOne day
      2. That the WPA Shooting Championship be played as part of the WPA Singles Championship.

        Reason: The singles championship matches are played more quickly (particularly with the advent of timed games) and the shooting can be scheduled within this time frame.

      3. Tournament Conditions Section 4 Playing Format is amended to read:
        1. For two day tournaments, qualifying for the trophy/plate will be through 5 random draw games which will be timed 60 minutes plus two ends. If the match is tied at the end of the two ends, one further end will be played to decide the winner.

          The tournament sub-committee will decide and publicise no later than prior to the start of the tournament the number of teams that will qualify for the championship round.

          Note: The WPA Tournament Sub-committee reserves the right to alter the tournament format should weather conditions warrant a change.

        2. Day (2): Trophy & Plate:

          Pools of 4 teams (pool system): The 1st and 2nd teams in each pool qualify for the Trophy Elimination Playoff.

          The 3rd and 4th teams in each pool qualify (depending on the number of entries) for the Plate Elimination Playoff.

        3. All non-qualifying teams will be required to compete in the bowl section of the tournament on day two.
      4. For one day tournaments (other than champion of champion fixtures) 3 or 4 random drawn games will be played followed by single elimination (knockout). The number of teams to qualify will be advised prior to the commencement of the tournament. For Champion of champion fixtures pools may be required as usually there a fewer entries.
      5. That the women's doubles and women's triples be awarded championship status and be awarded winner's shirts.
      6. That the following prizes be presented where applicable:
        • Championship: First place, second place, third equal.
        • Plate: First place, second place.
        • Bowl or consolation: First place and second place.
      7. That the tournament conditions include a statement that if a team/players withdraws within 48 hours of the start of the tournament no refund of entry fee will be given.
      8. That the tournament condition include a statement that if a team is asked to fill a draw (i.e. no bye) there entry fee may be waived.
      9. That the WPA investigate a method to raise funds for distribution to players representing the WPA when playing away from the WPA area.
      10. The WPA sub-committee is to look at all possible formats to run the 2015 interclub and report back to clubs by the September WPA meeting
      11. We have a total budget that covers all tournaments run by the WPA and Representative tournaments. We continue to monitor the income and expenditure of individual tournaments as part of good financial management. Should there be any funds remaining at the end of the season they could be shared evenly with the players and coaches required to travel outside the WPA region for Representative tournaments. The Tournament Subcommittee will be responsible for ensuring breakeven.

Colleen Horton